STANDARD CONDITIONS OF CONTRACT
Issued by the British Printing Industries Federation Legal Department.
The following Terms and Conditions constitute the entire agreement between the parties and supersede any previous agreements, warranties, representations, undertakings or understandings between the parties and may not be varied except in writing.
1. Definitions
a. "Seller" means the party providing the goods or services under these terms
and conditions.
b. "Buyer" means the party contracting with the Seller to acquire the good and
services supplied under these terms and conditions.
c. "Work" means all goods (by way of intermediate or finished product) and
services supplied by the Seller to the Buyer.
d. "Intermediates" means all products produced during the manufacturing
process including non-exhaustively discs, film, plate, intellectual property.
e. "Preliminary Work" means all work done in the concept and preparatory
stages (including non-exhaustively design, artwork, colour matching).
f. "Electronic File" means any text, illustration or other matter supplied or
produced by either Party in digitised form on disc, through a modem, or by
ISDN or any other communication link.
g. "Periodical Publications" means publications produced at (normally regular
intervals.
h. "Insolvency" means the Buyer is in a position where it is unable to pay its
debts or has a winding up petition issued against it or has a receiver,
administrator or administrative receiver appointed to it or being a person
commits an act of bankruptcy or has a bankruptcy petition issued against
him.
2. Payment
a. Estimates are based on the Seller's current costs of production and, unless
otherwise agreed in writing, are subject to amendment to meet any rise or
fall in such costs that have taken place by the time of delivery.
b. Estimates are given exclusive of tax and the Seller reserves the right to
charge and the Buyer will pay any VAT or other tax payable.
c. All work carried out shall be charged. This includes all Preliminary Work
whether or not the Buyer agrees to that work being taken forward to
production.
d. Any additional work required of the Seller by reason of the Buyer supplying
inadequate copy, incomplete or incorrect instructions or insufficient
materials; or late delivery of the same shall be charged.
e. Payment shall become due before delivery of the Work. The Seller, at his
absolute discretion, may ask for part or full payment in advance of starting
the Work.
f. If Credit Facilities have been granted, payment is due by the end of the
month following the month of Invoice. If any item(s) remain unpaid by that
due date charges will apply, in accordance with s5A and/or s6 of the Late
Payment Commercial Debt (Interest) Act 1998 or any subsequent
enactment. In addition, all invoices will become due and payable
immediately and will be treated as overdue items, with appropriate charges
applied and all costs reasonably incurred in collecting the debt payable by
the Buyer.
g. Unless otherwise agreed in writing, the price of the Work will be "ex-works"
and delivery shall be charged extra.
h. Should the Work be suspended or delayed by the Buyer for any reason the
Seller shall be entitled to charge for storage and for loss of or wastage of
resources that cannot otherwise be used.
i. Should the suspension or delay in 2(h) above extend beyond 30 days the
Seller shall be entitled to immediate payment for work already carried out,
materials specially ordered and any other additional costs.
3. Credit Facilities
Credit facilities may be granted to applicants who complete the Seller's
Credit Account Application Form and who satisfy the Seller's criteria as set
out from time to time. Where facilities are granted the Seller reserves the
right to withdraw them at any time, without having to give their reasons and,
in such a case, all outstanding invoices become due and payable
immediately.
4. Delivery
a. Delivery of the Work shall be accepted when tendered.
b. Unless otherwise agreed in writing completion and delivery times are a
guide only and, whilst the Seller will make every effort to adhere to proposed
timescales, time is not of the essence in any contract with the Buyer.
c. Unless otherwise agreed in writing, (in which case an extra charge may be
made) delivery will be to kerbside at the Buyer's address and the Buyer will
make arrangements for off-loading and for any additional transportation to
its storage facility.
d. Subject to any agreement as per 4(c) above, delivery involving difficult
access and/or unreasonable distance from vehicular access shall entitle the
Seller to make an extra charge to reflect its extra costs.
e. Should expedited delivery be agreed the Seller shall be entitled to make an
extra charge to cover any overtime or any other additional costs.
5. Materials supplied or specified by the Buyer
5.1 Electronic Files
a. It is the Buyer's responsibility to maintain a copy of any original Electronic
File provided by the Buyer.
b. The Seller shall not be responsible for checking the accuracy of supplied
input from an electronic file unless otherwise agreed in writing.
c. Without prejudice to clause 5.2(b), if an electronic file is not suitable for
outputting on equipment normally adequate for such purposes without
adjustment or other corrective action the Seller may make a charge for any
resulting additional cost incurred or may reject the file without prejudice to
his rights to payment for work done/material purchased.
5.2 Other Materials
a. Metal, film and other materials owned by the Buyer and supplied to the
Seller for the production of type, plates, film-setting, negatives, positives,
electronic files and the like shall remain the Buyer's exclusive property.
However where the content is generated by the Seller, the Seller may, in
order to protect his intellectual property rights and at his absolute discretion,
replace such material with unused material of a similar or better quality.
b. The Seller may reject any film, discs, paper, plates, electronic files or other
materials supplied or specified by the Buyer which appear to him to be
unsuitable for the purpose intended. Additional cost incurred if materials are
found to be unsuitable during production may be charged except that if the
whole or any part of such additional cost could have been avoided but for
unreasonable delay by the Seller in ascertaining the unsuitability of the
materials then that amount shall not be charged to the Buyer.
c. Without prejudice to clause 5.2.b, where materials are so supplied or
specified, and the Seller so advises the Buyer, and the Buyer instructs the
Seller in writing to proceed anyway, the Seller will use reasonable
endeavours to secure the best results, but shall have no liability for the
quality of the end-product(s).
d. Quantities of materials supplied shall be adequate to cover normal spoilage.
Any costs incurred as a result of shortages, including re-starting jobs,
duplicating masters etc will be charged in addition to the estimated price.
5.3 Risk and storage
a. Buyer's property and all property supplied to the Seller by or on behalf of the
Buyer shall while it is in the possession of the Seller or in transit to or from
the Buyer be deemed to be at Buyer's risk unless otherwise agreed in writing
and the Buyer should insure accordingly.
b. The Seller shall be entitled to make a reasonable charge for the storage of
any Buyer's property left with the Seller before receipt of the order or after
notification to the Buyer of completion of the work.
5.4 Finished Goods
a. The risk in the Work and all goods delivered in connection with the Work
shall pass to the Buyer on delivery and the Buyer should insure accordingly.
b. On completion of the Work, the Seller will store the Buyer's materials and
Work for a maximum of one month, after which time they will be destroyed
without further notice.
6. Materials and equipment supplied by the Seller
a. Metal, film and other materials owned by the Seller and used in the
production of intermediates, type, plates, film-setting, negatives, positives,
electronic files and other production processes, together with items thereby
produced, shall remain the Seller's exclusive property.
b. Type shall be distributed and film and plates, tapes, discs, electronic files or
other work destroyed immediately after the order is executed unless written
arrangements are made to the contrary. In the latter event, storage shall be
charged.
c. The Seller shall not be obliged to download any digital data from his
equipment or supply the same to the Buyer on disc, tape or by any
communication link.
7. Retention of Title
a. The Work remains the Seller's property until the Buyer has paid for it and
discharged all other debts owing to the Seller.
b. If the Buyer becomes subject to Insolvency and the Work has not been paid
for in full the Seller may take the goods back and, if necessary, enter the
Buyer's premises to do so, or to inspect and/or label the goods so as to
identify them clearly.
c. If the Buyer shall sell the goods before they have been paid for in full he shall
hold the proceeds of sale on trust for the Seller in a separate account until
any sum owing to the Seller has been discharged from such proceeds.
d. Where the Buyer is in breach of these Terms or performs any act of
Bankruptcy or Insolvency the Seller reserves the right to approach the
Buyer's customer and to offer the Work directly to them, notwithstanding the
fact that this will involve advising the Buyer's customer that the Buyer is in
breach or in default.
8. Proofs and variations
a. The Seller shall incur no liability for any errors not corrected by the Buyer
where the Buyer has been provided with proofs. The Buyer's alterations and
additional proofs necessitated thereby shall be charged extra. When style,
type or layout is left to the Seller's judgement, changes therefrom made by
the Buyer shall be charged extra.
b. Where the Buyer specifically waives any requirement to examine proofs the
Seller is indemnified by the Buyer against any and all errors in the finished
Work.
c. Colour proofs Due to differences in equipment, paper, inks and other
conditions between colour proofing and production runs, a reasonable
variation in colour between colour proofs and the completed job will be
deemed acceptable unless otherwise agreed in writing.
d. Variations in quantity Every endeavour will be made to deliver the correct
quantity ordered, but estimates are conditional upon margins of 5 per cent
for work being allowed for overs or unders the same to be charged or
deducted, unless otherwise agreed in writing.
9. Claims and Liability
9.1 Claims
a. Advice of damage, delay or loss of goods in transit or of non-delivery must
be given in writing to the Seller and the carrier within three clear days of
delivery (or, in the case of non-delivery, within 3 days of notification of
despatch of the goods) and any claim in respect thereof must be made in
writing to the Seller and the carrier within seven clear days of delivery (or, in
the case of non-delivery, within 7 days of notification of despatch). All other
claims must be made in writing to the Seller within 14 days of delivery. The
Seller shall not be liable in respect of any claim unless the aforementioned
requirements have been complied with except in any particular case where
the Buyer proves that (i) it was not possible to comply with the requirements
and (ii) the claim was made as soon as reasonably possible.
b. If the Work is defective so that the Buyer may in law reject it, said rejection
must take place within 7 days of delivery of the goods, failing which the
Buyer will be deemed to have accepted the Work.
c. In the event of all or any claims or rejections the Seller reserves the right to
inspect the Work within seven days of the claim or rejection being notified.
9.2 Liability
d. Insofar as is permitted by law where Work is defective for any reason,
including negligence, the Seller's liability (if any) shall be limited to rectifying
such defect, or crediting its value against any invoice raised in respect of the
Work.
e. Where the Seller performs its obligations to rectify defective Work under this
condition the Seller shall not be liable for indirect loss, consequential loss or
third party claims occasioned by defective Work and the Buyer shall not be
entitled to any further claim in respect of the Work nor shall the Buyer be
entitled to repudiate the contract, refuse to pay for the work or cancel further
deliveries.
f. Defective Work must be returned to the Seller before replacement or credits
can be issued. If the subject Work is not available to the Seller the Seller will
hold that the Buyer has accepted the Work and no credits or replacement
Work will be provided.
g. The Seller shall not be liable for indirect loss, consequential loss or third
party claims occasioned by delay in completing the work or for any loss to
the Buyer arising from delay in transit, whether as a result of the Seller's
negligence or otherwise.
h. Where the Seller offers to replace defective Work the Buyer must accept
such an offer unless he can show clear cause for refusing so to do. If the
Buyer opts to have the work re-done by any third party without reference to
the Seller the Buyer automatically revokes his right to any remedy from the
Seller, including but not exclusively the right to a credit in respect of Work
done by the Seller.
i. Where the Work will be forwarded by or on behalf of the Buyer to a third
party for further processing the Buyer will be deemed to have inspected and
approved the Work prior to forwarding and the Seller accepts no liability for
claims arising subsequent to the third party's processing.
j. The Seller reserves the right to reject any work forwarded to him after initial
processing by a third party as soon as is reasonably practicable without
processing the work any further. Should the Buyer require the Seller
notwithstanding to continue, then the Seller is only obliged to do so after
confirmation from the Buyer in writing.
k. Nothing in these conditions shall exclude the Seller's liability for death or
personal injury as a result of its negligence.
10. Insolvency
Without prejudice to other remedies, if the Buyer becomes insolvent, the
Seller shall have the right not to proceed further with the contract or any
other work for the Buyer and be entitled to charge for work already carried
out (whether completed or not) and materials purchased for the Buyer, such
charge to be an immediate debt due to him. Any unpaid invoices shall
become immediately due for payment.
11. General Lien
Without prejudice to other remedies, in respect of all unpaid debts due from
the Buyer the Seller shall have a general lien on all goods and property of or
provided by the Buyer in his possession (whether worked on or not) and
shall be entitled on the expiration of 14 days' notice to dispose of such
goods or property as agent for the Buyer in such manner and at such price
as he thinks fit and to apply the proceeds towards such debts, and shall
when accounting to the Buyer for any balance remaining be discharged
from all liability in respect of such goods or property.
12. Illegal matter
a. The Seller shall not be required to print any matter which in his opinion is or
may be of an illegal or libellous nature or an infringement of the proprietary
or other rights of any third party.
b. The Seller shall be indemnified by the Buyer in respect of any claims, costs
and expenses arising out of the printing by the Seller for the Buyer of any
illegal or unlawful matter including matter which is libellous or infringes
copyright, patent, design or any other proprietary or personal rights. The
indemnity shall include (without limitation) any amounts paid on a lawyer's
advice in settlement of any claim that any matter is libellous or such an
infringement.
13. Periodical publications
A contract for the printing of a periodical publication may not be terminated
by either party unless 13 weeks notice in writing is given in the case of
periodicals produced monthly or more frequently or 26 weeks notice in
writing is given in the case of other periodicals. Notice must be given after
completion of work on any one issue. Nevertheless the Seller may terminate
any such contract forthwith should any sum due thereunder remain unpaid.
14. Force majeure
The Seller shall be under no liability if he shall be unable to carry out any
provision of the contract for any reason beyond his reasonable control
including (without limiting the foregoing): Act of God; legislation; war; fire;
flood; drought; inadequacy or unsuitability of any instructions, electronic file
or other data or materials supplied by the Buyer; failure of power supply;
lock-out, strike or other action taken by employees in contemplation or
furtherance of a dispute; or owing to any inability to procure materials
required for the performance of the contract. During the continuance of such
a contingency the Buyer may by written notice to the Seller elect to terminate
the contract and pay for work done and materials used, but subject thereto
shall otherwise accept delivery when available.
15. Data Protection
The Buyer is hereby notified that the Seller may transfer personal information
about the Buyer to a Credit Agency pursuant to clause 2f above.
16. Law
These conditions and all other express and implied terms of the contract
shall be governed and construed in accordance with the laws of England
and the parties agree to submit to the jurisdiction of the courts of England
and Wales.
17. Notices
All specifications and notices relied on by either party and all variations to
this agreement must be in writing and include a duly authorised signature.
18. Consumers
Nothing in these Terms shall affect the rights of Consumers.
19. Severability
All clauses and sub-clauses of this Agreement are severable and if any
clause or identifiable part thereof is held to be unenforceable by any court of
competent jurisdiction then such enforceability shall not affect the
enforceability of the remaining provisions or identifiable parts thereof in
these Terms and Conditions.
